1. Overview

The purpose of this policy is to establish acceptable and unacceptable use of electronic devices and network resources at MavenSocial in conjunction with its established culture of ethical and lawful behavior, openness, trust, and integrity.

MavenSocial provides computer devices, networks, and other electronic information systems to meet missions, goals, and initiatives and must manage them responsibly to maintain the confidentiality, integrity, and availability of its information assets. This policy requires the users of information assets to comply with company policies and protects the company against damaging legal issues.

2. Scope

All employees, contractors, consultants, temporary and other workers at MavenSocial, including all personnel affiliated with third parties must adhere to this policy. This policy applies to information assets owned or leased by MavenSocial, or to devices that connect to a MavenSocial network or reside at

Information Security must approve exceptions to this policy in advance through written communication to President, MavenSocial Suite 506, 5420 North Service Road, Burlington, Ontario, L7L 6C7.

3. Policy Statement

3.1 General Requirements


3.1.1 You are responsible for exercising good judgment regarding appropriate use of MavenSocial resources in accordance with MavenSocial policies, standards, and guidelines. MavenSocial resources may not be used for any unlawful or prohibited purpose.


3.1.2 For security, compliance, and maintenance purposes, authorized personnel may monitor and audit equipment, systems, and network traffic. Devices that interfere with other devices or users on the MavenSocial network may be disconnected. Information Security prohibits actively blocking authorized audit scans. Firewalls and other blocking technologies must permit access to the scan sources.


3.2. System Accounts

3.2.1 You are responsible for the security of data, accounts, and systems under your control. Keep passwords secure and do not share account or password information with anyone, including other personnel, family, or friends.

Providing access to another individual, either deliberately or through failure to secure its access, is a violation of this policy.


3.2.2 You must maintain system-level and user-level passwords in accordance with the Password Policy.


3.2.3 You must ensure through legal or technical means that proprietary information remains within the control of MavenSocial at all times. Conducting MavenSocial business that results in the storage of proprietary information on personal or non- MavenSocial controlled environments, including devices maintained by a third party with whom MavenSocial does not have a contractual agreement, is prohibited. This specifically prohibits the use of an e-mail account that is not provided by MavenSocial, or its customer and partners, for company business.


3.3 Computing Assets

3.3.1 You are responsible for ensuring the protection of assigned MavenSocial assets that includes the use of computer cable locks and other security devices. Laptops left at MavenSocial overnight must be properly secured or placed in a locked drawer or cabinet. Promptly report any theft of MavenSocial assets to the Privacy Office of MavenSocial at or to (905) 330-9325 or to Privacy Office, MavenSocial, Suite 506, 5420 North Service Road, Burlington, Ontario L7L 6C7.


3.3.2 All PCs, PDAs, laptops, and workstations must be secured with a password- protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended.


3.3.3 Devices that connect to the MavenSocial network must comply with the Minimum Access Policy.


3.3.4 Do not interfere with corporate device management or security system software, including, but not limited to, antivirus, email software and MavenSocial software.


3.4 Network Use

You are responsible for the security and appropriate use of MavenSocial network resources under your control. Using MavenSocial resources for the following is strictly prohibited:


3.4.1 Causing a security breach to either MavenSocial or other network resources, including, but not limited to, accessing data, servers, or accounts to which you are not authorized; circumventing user authentication on any device; or sniffing network traffic.


3.4.2 Causing a disruption of service to either MavenSocial or other network resources, including, but not limited to, ICMP floods, packet spoofing, denial of service, heap or buffer overflows, and forged routing information for malicious purposes.


3.4.3 Introducing honeypots, honeynets, or similar technology on the MavenSocial network.


3.4.4 Violating copyright law, including, but not limited to, illegally duplicating or transmitting copyrighted pictures, music, video, and software.


3.4.5 Exporting or importing software, technical information, encryption software, or technology in violation of international or regional export control laws.


3.4.6 Use of the Internet or MavenSocial network that violates the Privacy Policy, MavenSocial policies, or local laws.


3.4.7 Intentionally introducing malicious code, including, but not limited to, viruses, worms, Trojan horses, e-mail bombs, spyware, adware, and keyloggers. Port scanning or security scanning on a production network unless authorized in advance by Information Security.


3.5 Electronic Communications

The following are strictly prohibited:


3.5.1 Inappropriate use of communication vehicles and equipment, including, but not limited to, supporting illegal activities, and procuring or transmitting material that violates MavenSocial policies against harassment or the safeguarding of confidential or proprietary information.


3.5.2 Sending Spam via e-mail, text messages, pages, instant messages, voice mail, or other forms of electronic communication.


3.5.3 Forging, misrepresenting, obscuring, suppressing, or replacing a user identity on any electronic communication to mislead the recipient about the sender.


3.5.4 Posting the same or similar non-business-related messages to large numbers of Usenet newsgroups (newsgroup spam).


3.5.5 Use of a MavenSocial e-mail or IP address to engage in conduct that violates MavenSocial policies or guidelines. Posting to a public newsgroup, bulletin board, or listserv with a MavenSocial e-mail or IP address represents MavenSocial to the public; therefore, you must exercise good judgment to avoid misrepresenting or exceeding your authority in representing the opinion of the company.


4 References

MavenSocial Privacy Policy

5 Enforcement

An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. A violation of this policy by a temporary worker, contractor or vendor may result in the termination of their contract or assignment with MavenSocial.

6 Definitions

Term: honeypot, honeynet

Definition: Network decoys that serve to distract attackers from valuable machines on a network. The decoys provide an early warning for intrusion detection and detailed information on vulnerabilities.

Term: Spam

Definition: Electronic junk mail or junk newsgroup postings. Messages that are unsolicited, unwanted, and irrelevant.